Art Exhibit Call for Entries


The City Library hosts art exhibitions at all of our locations to expose residents to new art forms and ideas, to foster creativity and inspire curiosity, and to provide exhibition opportunities for the artistic community. Exhibits are chosen by a staff committee according to the needs and interests of the community, the variety of shows, the artistic quality of the works, and the suitability of format for each Library's physical space. If you wish for your art to be considered for exhibition at one of our libraries, please read the following information and instructions.


Please submit your portfolio within the two weeks prior to the deadline. Artists will receive notification of acceptance or rejection within four weeks following these deadlines. Artists who have exhibited at a City Library location will not be considered for exhibition within two year of their previous exhibition.


The City Library accepts portfolios by physical and electronic application. Only submit one application per call for entries period.


Artists are invited to deliver or mail their submission to the City Library location where they most prefer to exhibit their work. Please submit only one portfolio to a single location. If not selected for exhibition at the preferred location, an artist's entry will be considered for other Library locations. Physical submissions should include the following items:

  • A completed Art Exhibit Application Form, available at all locations or available for download here:     Application Form (PDF) | Impreso de solicitud en español (PDF)
  • An artist's statement and résumé or biography
  • A portfolio of 10–20 images of work that can be exhibited as a unit. Images may be submitted as printed photographs or on a CD. Images should be well-lighted with artwork photographed against a neutral background. If submitting photographs, please submit in a transparent plastic holder. For each photograph, include the artist's name, medium, size, and direction of viewing. If submitting images on a CD, each image must be submitted as an individual high-quality JPEG file. Images should also be listed on a separate sheet with the artist's name, title, medium, and size in the same order as on the CD. CD must be readable on a PC.
  • If you would like your portfolio returned to you after the selection process, include a self-addressed, stamped envelope.


Artists are invited to submit their portfolio for consideration through the Art Exhibit Submission Form on The City Library's website. The form is available two weeks prior to the submission deadline. It is not available any other time. Electronic submissions should include the following elements:

  • A completed Art Exhibit Online Submission Form, accessible below during the submission period (all fields are required)
  • An artist's statement and résumé or biography
  • A portfolio of 10–20 images of work that can be exhibited as a unit. Images may be submitted as a Flickr Set or a unique webpage. (If submitting a unique webpage, please type or paste the URL in the "Website" field. If submitting a Flickr Set, please type or paste the specific Flickr Set URL in the "Flickr Set" field.) Images should be well-lighted with artwork photographed against a neutral background. Please include information about the dimensions of each work in the image descriptions.
How to create a Flickr Set as a portfolio for a City Library Art Exhibit Submission
  • You must have a Flickr account to create a Flickr Set. Accounts are free and can be created by clicking "Create Your Account" at
  • Once logged in to Flickr, upload your images clicking "Upload Photos & Video" and following the instructions. Each item must be given a description that includes the title of the piece, medium, and size.
  • To create your Set, click on "Organize & Create" at the top of the page to access Flickr's Organizr. In the Organizr, click the "Sets" tab, then click "Create a New Set" directly below the tab.
  • Your images are available at the bottom of the page. Click-and-drag the items you wish to include in your set from the bottom of the page to the middle of the page. Once dragged to the middle of the page, you can reorganize the images by dragging them to a new location or remove them by dragging them to the bottom of the page.
  • Give your Set a name and description on the left side of the page. When done, click "Save" in the lower-left corner of the page.
  • In order to share the Flickr Set with the Library, return to your Photostream and select the proper set from the right-hand column. When viewing the set, copy the URL from your browser's address bar or click "Share This" then "Grab the Link" from the right side of the screen. Paste the link into the proper field in the Library's Art Exhibit Online Submission Form.


  • The City Library will install the exhibit and produce a label for each piece of artwork listing title, medium, and date. The Library does not print prices on artwork labels but will provide a price list to patrons upon request.
  • The City Library will produce postcard-sized show announcements.
  • The City Library will assume responsibility for damage or losses for an appraised value not to exceed $3,000 per piece while items are exhibited.
  • The City Library will submit press release to local media and include exhibit information in appropriate promotional venues.
  • The Artist will provide the Library with high-resolution digital images for use in promotion of the exhibition.
  • The Artist will provide the Library with a resume/biography, artist's statement, and a list of titles and prices.
  • All sales inquiries are referred to the artist or their representative; The City Library does not facilitate sales transactions.
  • The City Library will provide an exhibition agreement to be signed by the artist and a Library representative.
  • The Artist will sign a City Library exhibition agreement. If the artist is 18 years old or younger, the exhibition agreement must also be signed by a parent or legal guardian.
  • If artwork is two-dimensional, the work must be wired and ready for hanging.
  • The Library provides locking cases and pedestals for small three-dimensional works.
  • All artwork will remain on exhibit for the duration of the show.
  • The Library may choose to sponsor an opening reception, artist's workshop, or presentation during the run of the exhibit.
  • Please Note: The Gallery at Library Square typically exhibits work by two artists simultaneously.

For additional information, contact The City Library at 801-524-8200.